Samancor Job Vacancy Application Details

To provide a secretarial and effective administrative support services to the General Manager, Works Manager and FA Manager at the Business Unit.

SAFETY, HEALTH, ENVIRONMENT, and QUALITY

• Identify and assess level of continuous risk exposures in area of responsibility by considering exposures to business, financial, legal issues
• Participate and comply with SHEQ requirements (SHEQ Toolbox)
• Ensure the OHSA and environmental standards are maintained
• Utilise the Information Management System (IMS) to initiate, investigate and report SHEQ status
• Adhere to all related SOP’s, PTO’s and CTO’s as per Training Matrix per position, SHEQ and company standards
• 5S Management

CUSTOMERS

• Ensure Customer Satisfaction

BUSINESS PROCESSES:

• Receive and attend to all visitors in the Admin building
• Organize special occasions for management functions and other events where required
• Plan and schedule monthly management meetings
• Typing of minutes of management meetings
• Receive, distribute, and dispatch mail
• Schedule meetings and update the General Manager, Works Manager and FA Manager’s Outlook calendar as and when required
• Filter General Managers E-mails in their absence and respond to urgent E-mails
• Make travel accommodation arrangements as required
• Maintain stationery and office supply stock levels
• Maintain refreshments stock levels
• Creating purchase order and other procurement documents on the COUPA system
• Process departmental invoices
• Process departmental Service Entry Sheets
• Compile general reports if required
• Ensure proper document control on the system for all incoming and outgoing communication
• Maintain the office filing system
• Maintain the Departmental notice boards
• Coordinate the cleaning of the office
• Coordinate activities to motivate and maintain standard of work for other Administrators at the Business Unit
• Work overtime as and when required
• Carry out duties’ incidental to this role

Behavioural Competencies:

• Safety Awareness
• Initiative
• Managing Work
• Results Orientation
• Work Standards
• Interpersonal Skills
• Communication
• Adaptability
• Contributing to Team Success
• Adhere to values
• Maintain high level of confidentiality
• Highly proficient in both verbal and written communication in English

Closing date: 10 September 2021

Minimum Requirements:

• Grade 12 or N3
• Three (3) years relevant experience
• Computer Literacy (MS Office) at an advanced level
• Driver’s License (B/ Code 08)

Additional Requirements:

• Relevant Administrative or Secretarial qualification obtained through a recognised institution
• SAP and COUPA user experience