This is a remote position.
- Accessing, screening, managing and replying to emails/calls on behalf of the CEO
- Scheduling of board Exco meetings as well as organising meeting packs
- Setting up conference calls and meetings
- Managing all travel arrangements
- Record keeping and document management
- Assisting marketing team
- Procurement of supplies for the office and for the CEO
- Support CEO with personal matters as required
- Arrange events, engage suppliers and clients
- Taking minutes and submitting memos as required
- Manage and compile documents as needed
- Support with tenders, research and putting together presentations.
- Manage insurance requirements, any logistics requirements
- Consolidation of monthly reports
- Operational support
- Attend Meetings and execute action points as required
- Deal with clients and execute tasks and actions as required
- Other duties assigned by CEO or executive team
- 5 years plus as a PA/ Exec PA
- 2 years as a Virtual Assistant
- Strong communications skills, articulate
- Prompt, organised and proactive
- Service orientated
- Friendly and flexible
- Tech-savvy
- Advanced Excel skills
- Able to work on CRM’s and systems like Slack, Trello, Hubspot etc
- Financial acumen and numbers strong
- Must have the ability to solve complex problems, solutions orientated and driven
- Projects are driven, meeting deadlines, and required timelines
- Ability to coordinate and work independently and remotely