Kruger Shalati Job Vacancy for Accounts Assistant Application Details

Job Level: Administrative and Clerical
Department: Finance
Reports To (Direct): Senior Accountant/ Executive Manager Finance

Job purpose:

The Accounts Assistant is responsible for the day-to-day capturing of supplier invoices, reconciling to supplier statements, and ensuring suppliers are paid on a timeous basis while maintaining a proper relationship with all suppliers, service providers, and third parties. This role works closely with the relevant Department Teams to achieve competence and accuracy in the payment terms across the organization.

Key Performance Indicators:

• Customer Related: Accuracy of financial transactions and reporting with deadlines
• People Related: Timeliness and quality of communication with internal partners and suppliers
• Process Related: Adherence to financial controls, policies, and procedures, and work deadlines; Achievement of quality improvements as agreed by the Management team
• Finance Related: Achievement of department wastage reduction goals

Roles and Responsibilities:

General Responsibilities

• Effectively utilizes software applications and communication tools that are used to facilitate the accurate accounting of all financial transactions of the Department Teams
• Effectively utilizes accounting software and tools to record financial information as required by the job
• Ensure that all sales records are correctly processed
• Ensure that all cash, credit card, and credit transactions are correctly processed
• Ensure all supplier payment administration functions are completed accurately, including the process from remittance, statement, supplier ledger, and invoices
• Ensure that invoices are ready for payment, the correct backup documentation attached, accurate information, and correctly coded for the general ledger
• Prepare batches for payments, load payments onto the bank for authorization
• Request outstanding statements from suppliers and ensure any invoices are still captured into the current period
• Ensure proper filing of all functions relating to the position

Customer Specific Responsibilities

• Assist the Senior Accountant/ Executive Manager Finance to ensure a world-class Accounting service is delivered to all by collaborating with the Department Teams and suppliers

People Specific Responsibilities

• Supports activities and an environment that contributes to positive employee engagement and commitment to the job

Quality Specific Responsibilities

• Notices and communicates opportunities to further improve financial control standards and practice and reports these

Finance Specific Responsibilities

• Ensures that all suppliers are paid within the agreed contractual payment terms

Facilities

• Ensure the accurate filing of CAPEX invoices and fixed asset register

Legal and Compliance Specific Responsibilities

• Takes active steps to ensure Department, sensitive and confidential information is not accessible to unauthorized persons
• Ensures a dogmatic application of all financial control measures for the good governance of Kruger Shariati

Additional Duties

• This Job Description outlines the duties that are typically performed by the jobholder. These duties are not the only duties required by the job and management might assign additional duties from time to time. Working Conditions
  Work Environment

• Kruger Shalati offices based in Skukuza, the departments where financial and related transactions are performed and other locations as per the operational requirements

Exposure rate to physical or mental risk

• Physical: Low
• Mental: Medium/High

This job description is subject to change as the needs of the beneficiary; policies, processes, and standards are changed, updated, and improved over time.

Job Requirements
Essential Level:

• Ability to anticipate future circumstances, conditions, and requests and to use these scenarios to plan for the future
• Ability to comprehend abstract financial concepts
• Ability to apply logic and sound judgment in processing financial and accounting data
• Ability to correctly communicate detailed information to others
• Operates comfortably in an environment of moderate levels of short-notice demand
• Ability to recognize financial security concerns

Education
A recognized Diploma in Accounting

Desired Level:

• High levels of linear reasoning
• Sees gaps in the accounting process knowledge of employees and coaches for improvement
• Background in Hospitality

To apply for the position, please forward a motivational letter and updated CV to jobs@krugershalati.com