Xylem Job Vacancy Application Details

Xylem Vacancy Application Details.

The Xylem Jobs Vacancy application form, requirements, eligibility, available positions, qualifications needed, application guidelines, how to apply, closing date, and other important vacancies link are published here on Myapplications.co.za as obtained from the official Jobs Carriers website/portal.

Xylem Jobs Vacancy

Order & Logistics Specialist: Southern Africa

Xylem |ˈzīləm|

1) The tissue in plants that brings water upward from the roots;

2) a leading global water technology company.

Xylem, a leading global water technology company dedicated to solving the world’s most challenging water issues, is the leading global provider of efficient, innovative and sustainable water technologies improving the way water is used, managed, conserved and re-used. Our international team is unified in a common purpose: creating advanced technology and other trusted solutions to solve the world’s water challenges. We are committed to creating an organization of inclusion and diversity, where everyone feels involved, respected, valued and connected, and where everyone is free to bring their authentic selves and ideas.

Xylem Water Solutions SA seeks to appoint a Order & Logistics Specialist, to be established in 
Johannesburg, South Africa.

The main purpose of this position is to provide Order & Logistics for distributors, customers and sales team for Xylem Africa


Check Stock availability

Checking of stock on the system (Iscala, SAP, ATP & IDMS)
Checking of stock (physical) with the stores department
Order taking into Iscala/SAP
Receive purchase order from customer in writing
Check customer order against quote
Once the quote matches an order is loaded on the system
If not, check with Sales/Sales support and customer

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Order follow ups with procurement and suppliers

Check on Iscala for updated Estimated time of arrival(ETA)
If no ETA, follow up with procurement
Update order status on the system (Red, Yellow, Green)
Update delivery dates on the system
Drop shipments, follow up directly with the factory & copy procurement
In cases where lead times are different from what was on the quote, negotiate with factory to try and get a better lead time
Conduct weekly back order checks to ensure orders are still on track

Documentation Preparation – Commercial Invoices etc.

Ensure all exports documents are in place:

  • Commercial Invoice
  • Packing List
  • Box 28
  • Shipping Instruction
  • Release picking ticket

Ensure all local documents are in place:
Release picking ticket
Coordinate Inspections and tests with customers (Export)
Ensure that applicable inspections are conducted on time (ITPs, BVAC inspections, Witness tests, Intertek inspections etc.)

Customer Feedback
Send order confirmation to customer once the order has been loaded
Send final ETA to the customer on time
Should there be any delays or changes in the order, notify the customer on time
As soon as the order is ready, notify customer or arrange delivery

Ensure Perfect Order
Adequate stock
If no stock arrange for airfreight

Item Entry
Complete documentation for new part number to be loaded on Iscala
No account issues
Documentation and Logistics in place
Incoterms agreed on

Issue Credit Notes
Complete credit register to get credit number
Complete credit form
Issue credit form to stores department for pink slip (Goods return slip)
Once pink slip has been received from stores, attach to credit form and original invoice
Submit all documents for authorization
Once authorization has been given, submit to credit controller for processing

Minimum Qualifications and Experience

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National Diploma in Logistics/Supply Chain Management or equivalent qualification
3-5 years’ experience in Order and Logistics
Experience in Water Technology & Equipment would be an added advantage
SAP and/or Iscala experience will be an added advantage


Customer Service orientated
Ability to work under pressure
Deadline driven
Excellent administration skills
Continuous Improvement Mindset
Results orientated
Team player
Good communication skills

Should you be interested in the position and meet the minimum requirements please apply on our careers site.

Only shortlisted candidates will be contacted.

If you do not hear from us within 2 weeks of your application, please consider your application unsuccessful


Originally posted 2021-07-05 10:56:05.


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